The following templates, resources and links are provided for quick reference. If you have questions, contact the Office of Records Management.
All records coordinators are required to maintain a master list of records that have been destroyed or moved to off-site storage. A Disposition List template (Excel spreadsheet) has been created by the Office of Records Management to assist records coordinators in this effort. Below is an example of the disposition information that should be maintained in the list.
Please contact the Office of Records Management with any questions regarding this list.
Board Rule 6Hx7-2.10, College Records
APM 02-1401, Files of Records
APM 02-1402, Public Records
APM 02-1403, Records Retention and Disposition
APM 02-1404, Archival Collection
Chapter 119, 2014 Florida Statutes, Public Records Law
Chapter 257, 2014 Florida Statutes, Public Libraries and State Archives
Chapter 1B-11, Florida Administrative Code, Public Use of Records, Donated Historical Materials, and Facilities in the Florida State Archives
Chapter 1B-24.001, Florida Administrative Code, General
Chapter 1B-24.003, Florida Administrative Code, Records Retention Scheduling and Disposition (eff. 02/19/2015)
Chapter 1B-26.003, Florida Administrative Code, Electronic Recordkeeping
Chapter 1B-26.0021, Florida Administrative Code, Microfilm Standards
About Records Management, Florida Division of Library and Information Services
Records Management, Florida Division of Library and Information Services
Records Management FAQ, Florida Division of Library and Information Services
Volume Conversion Chart, Florida Division of Library and Information Services
Basics of Record Management (PDF)
Electronic Records and Records Management Practices (PDF)
Files Management Handbook (PDF)
A Records Management Training Manual has been developed to provide answers to your records management questions.
Records Management Program Coordinator and Records Management Liaison Officer
Office of Records Management
Florida State College at Jacksonville
501 West State St.
Jacksonville, FL 32202
Phone: (904) 632-3196
FOR TRANSCRIPTS OR STUDENT RECORDS, PLEASE CONTACT STUDENT SERVICES OR CALL (904) 646-2300.