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Operations and Procedures Manual

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  5. Operations and Procedures Manual

INTRODUCTION TO FACILITIES MANAGEMENT & CONSTRUCTION

The Facilities Process Team will provide recommended revisions to the procedures regularly. Facilities is responsible for maintaining and ensuring Collegewide compliance with established operations and procedures. Information on each division of Facilities Management & Construction can be found below:

  • Maintenance, Buildings & Grounds
  • Planning & Design
  • Construction Management
  • Campus Operations

All four divisions work together under the umbrella of Facilities Management & Construction (FMC) to support the physical and operational needs of the College. Departmental coordination is implemented by the Facilities Process Team under the guidance of the Associate Vice President of Facilities (ref. APM 06-0601).

The Facilities Process Team membership includes:

  • Associate Vice President, Facilities Management & Construction
  • Executive Director, Facilities Planning & Design
  • Executive Director, Campus Operations, Events & Special Projects
  • Facilities Project Director
  • Facilities Construction Project Manager
  • Facilities Planning & Resource Manager
  • Facilities Planner
  • Facilities Administrative Assistant
  • Facilities Project Coordinator
  • Building, Energy & HVAC Control Manager
  • Building & HVAC Control Specialist
  • Campus Facilities Directors
  • Center Facilities Supervisors
  • Construction/Electrical/Mechanical Inspector
  • Building Code Official
  • Fire Occupational Health & Safety Specialist
  • Executive Director, Purchasing
  • Assistant Director, Purchasing
  • Construction Contracts Coordinator, Purchasing
  • Contracts Coordinator, Purchasing
  • Central Services Coordinator

By planning, designing, constructing, operating, and maintaining high-quality facilities with an exceptional level of customer service; FSCJ FMC shall meet the College’s mission to provide an equitable, high-quality, success-driven learning experience for our diverse community of students.

The FMC Operations & Procedures Manual purpose is to help coordinate all aspects of facilities management by the establishment of standards and best practices for FSCJ Facilities. It is also intended to provide a comprehensive framework for delivering beneficial and cost-effective services at each site. The manual provides Facilities with a set of clearly defined guidelines that are meant to complement sound facilities management procedures already in use and offer new ones where necessary.

The Facilities Process Team will provide recommended revisions to the procedures regularly. Facilities is responsible for maintaining and ensuring Collegewide compliance with established operations and procedures. Information on each division of Facilities Management & Construction can be found below:

  1. INTRODUCTION TO MAINTENANCE
  2. PRIORITIES – MAINTENANCE
  3. MAINTENANCE STANDARD OPERATING PROCEDURES
  • 01.001 - FACILITIES STAFF UNIFORM
  • 01.002 - WORK CONTROL PROCESS
  • 01.003 - GROUNDS MAINTENANCE
  • 01.004 - CUSTODIAL SERVICES
  • 01.005 - FLEET MAINTENANCE
  • 01.006 - ROUTINE MAINTENANCE
  • 01.007 - PREVENTIVE MAINTENANCE
  • 01.008 - ENERGY MANAGEMENT SERVICES
  1. INTRODUCTION TO PLANNING & DESIGN
  2. RESPONSIBILITIES – PLANNING & DESIGN
  3. PLANNING & DESIGN STANDARD OPERATING PROCEDURES
  • 02.001 - SPACE INVENTORY, MANAGEMENT & REPORTING
  • 02.002 - CAPITAL OUTLAY PLAN
  • 02.003 - CAPITAL IMPROVEMENT PLAN
  • 02.004 - EDUCATIONAL PLANT SURVEY
  • 02.005 - PROJECT PRIORITY LIST
  • 02.006 - COLLEGEWIDE MASTER PLAN
  • 02.007 - FACILITIES FUNDING & BUDGET MANAGEMENT
  • 02.008 - PROJECT MANAGEMENT
  • 02.009 – INTERIOR DESIGN SERVICES
  • 02.010 - FURNITURE, FIXTURES & EQUIPMENT
  • 02.011 - SIGNAGE & WAYFINDING
  1. INTRODUCTION TO CONSTRUCTION MANAGEMENT
  2. RESPONSIBILITIES – CONSTRUCTION MANAGEMENT
  3. CAMPUS OPERATIONS STANDARD OPERATING PROCEDURES
  • 03.001 - ANNUAL FACILITY PERMIT
  • 03.002 - CONSTRUCTION PROJECT LIFECYCLE
  1. INTRODUCTION TO CAMPUS OPERATIONS
  2. RESPONSIBILITIES – CAMPUS OPERATIONS
  3. CAMPUS OPERATIONS STANDARD OPERATING PROCEDURES
  • 04.001 – FACILITY USAGE
  • 04.002 – ASSET MANAGEMENT
  • 04.003 – DUPLICATION SERVICES
  • 04.004 – MAILROOM/RECEIVING SERVICES
  • 04.005 – ADMINISTRATIVE SUPPORT SERVICES
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