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Florida State College at Jacksonville

Academics

Areas of Study

Areas of Study

Choose from over 150 degree programs and certificates, including bachelor's degrees in high-demand fields.

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A.A./University Transfer

The two-year A.A. degree program provides students with the academic skills necessary to succeed in a bachelor’s degree program at FSCJ, enter the workforce or transfer to a four-year institution.

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Workforce Education

Workforce Education

FSCJ provides many courses for continuing education, corporate learning, professional development, industry certifications and personal enrichment.

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How To Apply

Applying for admission is simple. Follow the steps on the link below.

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Assessment & Certification

FSCJ's assessment and certification centers can help you reach your goals, whether you’re aiming to further your education, enter the workforce or advance in your career.

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How to Fund

How To Fund My Education

There are many types of financial assistance available to students that can help you reach your educational goals.

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Life @ FSCJ

Serving over 45,000 students, FSCJ provides a comprehensive college experience, including a wide range of academic programming and extracurricular activities.

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Academic Advising

Academic advising is essential to the success of each student.  Schedule an appointment online, by cell phone or in person.

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Student Resources

At FSCJ, our goal is to help you reach yours. From student computing resources to disability support services, we have the resources that can help you succeed.

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About Us

About Us

FSCJ provides high value, relevant life-long education that enhances the intellectual, social, cultural and economic development of students throughout Northeast Florida.

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Governance

Governance and Administration

FSCJ is committed to upholding a participatory governance model designed to ensure open communication, collaboration and the continuous program and service enhancement.

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Quick Facts & Figures

FSCJ stands out among educational institutions for many reasons. Click on the link below to learn why we are the largest, most dynamic and most influential higher education institution in the area.

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(904) 646-2300

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Records Disposal and Destruction

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  • Records Disposal and Destruction
Electronic Records Records Coordinator Responsibilites Records Disposal and Destruction Records Management Resources Records Retention Records Retention Schedules

Point of Contact

Catherine Hodges
Records Management Program Coordinator and Records Management Liaison Officer

Office of Records Management
Florida State College at Jacksonville
501 West State St.
Jacksonville, FL 32202
Phone: (904) 632-3196
Email 


FOR TRANSCRIPTS OR STUDENT RECORDS, PLEASE CONTACT STUDENT SERVICES OR CALL (904) 646-2300.

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  • Board Rules
  • Public Records Request

Florida law states the disposition of public records may include either destruction or transfer to the custody of College Archives.

Disposal of Records

There are two general requirements for disposing of public records:

  1. You must ensure that the records have met all retention requirements (knowledge of disposal eligibility is the responsibility of the office); and
  2. You must internally document the disposition of any public records in your custody.

Offices are generally not required to document the disposition of records with a retention of "Retain until obsolete, superseded, or administrative value is lost” except for records that have been microfilmed or scanned as part of a retrospective conversion project in which the microfilm or electronic version will serve as the records (master) copy.

Records Transfer

In accordance with APM 02-1403, the College will retain all records, including digital and electronic (email) communication according to the retention schedules set forth by the Florida Department of State, Division of Library and Information Services and in consultation with the College’s Records Management Liaison Officer (RMLO). College facilities are designed to allow the storage of three years of records within the space assigned to each department. Records which must be maintained beyond three years should be stored in one of the following ways:

  1. Certain student records, payroll records, fiscal records and curriculum records should be imaged to allow for the storage of large volumes of older records.

  2. Personnel records with a retention period of 25 years or more should be imaged and/or stored in fire proof file cabinets located in the Human Resources Department or the Administrative Support Facility (ASF) located at 11 West State Street, Jacksonville, FL 32202 (warehouse).

  3. All other records with remaining retention periods should be stored at the ASF in approved boxes with approved labels.  The boxes, available through Central Stores are issued to each department at no charge.  The labels for the boxes can be ordered through Central Stores at minimal cost to each department.

Transfer to and from records storage shall be handled by mail and warehouse personnel. All such requests must be in writing and should be directed to the Central Stores Manager within the Administrative Support Facility.

Records may be transferred to the custody of the College Archives if they have been indicated as “permanent” or as having “archival or historical value” by the records retention schedule or by selection by the Office of Records Management. Please contact the Office of Records Management for questions relating to College Archives. Tier 1 and Tier 2 Records Coordinators who want to transfer public records to the College Archives must ensure that all retention requirements have been satisfied. If retention periods have been met, contact the College's Office of Records Management for instructions. You may also contact the Office of Records Management if the records are not “public records,” but you think they may have historical value.

Transfer of Paper Records

Records to be transferred to the College Archives must be packed in archival boxes and have an inventory of the items being transferred. A file folder inventory should include folder name and date range. Photographs, digital images and sound and video recordings should have descriptions, pertinent names and dates as part of the inventory.

Records Destruction

Florida Administrative Code sets the following requirements for destruction of public records: Agencies shall ensure that all destruction of records is conducted in a manner that safeguards the interests of the state and the safety, security, and privacy of individuals. In destroying records containing information that is confidential or exempt from disclosure, agencies shall employ destruction methods that prevent unauthorized access to or use of the information and ensure that the information cannot practicably be read, reconstructed, or recovered. The agency shall specify the manner of destruction of such records when documenting disposition. Where possible, recycling following destruction is encouraged.

Rules for retention and disposition of College records can be found in APM 02-1403.

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Florida State College at Jacksonville does not discriminate against any person on the basis of race, disability, color, ethnicity, national origin, religion, gender, age, sex, sexual orientation/expression, marital status, veteran status, pregnancy or genetic information in its programs, activities and employment. For more information, visit the Equal Access/Equal Opportunity page.

 
 

Florida State College at Jacksonville is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate and baccalaureate. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Florida State College at Jacksonville may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org).

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