Policies and Procedures

Administrative Procedure Manual (APM)

Table of Contents

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Volume I: District Board of Trustees
Chapter I — Reserved
Chapter II — Powers and Duties of the Board of Trustees
Chapter III — District Board of Trustees' Policies
Chapter IV — District Board of Trustees' Meetings
Chapter V — District Board of Trustees' Agenda
Chapter VI — Professional Services for the Board of Trustees
Volume II: Administration
Chapter I — Purpose, Organization and Definitions
02-0101 Purpose
02-0102 Definitions
Chapter III — Campus President
02-0301 Reserved
02-0302 Reserved
02-0303 Contract Signature Authority and Processing
Chapter V — Official Manuals and Handbooks
Chapter VI — Audit
02-0601 Internal Audit
02-0602 External Audit
Chapter VIII — Reserved
Chapter IX — Reserved
Chapter X — Institutional Memberships/Consultants
Chapter XI — Accreditation
Chapter XII— External Reports
Chapter XIII — Equal Access/Equal Opportunity
Chapter XIV — College Records
Chapter XV — College Correspondence and Business Cards
02-1501 Letterheads
02-1502 Type Styles
02-1503 Business Cards
Chapter XVI — Accountability Standards
Chapter XVIII — Environmental Protection and Conservation
Chapter XIX — Councils, Committees and Task Forces
02-1901 Reserved
02-1902 Reserved
02-1903 Reserved
02-1904 Reserved
02-1905 EA/EO/AA Advisory Council
02-1906 Reserved
02-1907 Career Employees Council
02-1908 Faculty Senate
02-1909 Reserved
02-1910 Reserved
02-1911 Employee Benefits Advisory Committee (EBAC)
02-1912 Occupational Health and Safety Process Team and Campus Safety Committees
02-1913 Reserved
02-1914 Reserved
02-1915 Reserved
02-1916 Reserved
02-1917 Reserved
02-1918 Articulation Advisory Committee
02-1919 Campus Governance Council
02-1920 Reserved
02-1921 Student Aid Advisory Committee
02-1922 Healthy College Environment Committee
02-1923 Reserved
02-1924 Community Volunteer Services Committee
02-1925 Reserved
02-1926 Reserved
02-1927 Disabled Student Services Executive Committee
02-1928 Services Council
02-1929 Administrative and Professional Collaborative
Volume III: Human Resources
Chapter I — Purpose, Organization of Volume
Chapter II — Administrative Organization and Policy
Chapter IV — Personnel Records
Chapter VII — Job Classifications and Descriptions
Chapter XIII — Employee Assistance
Chapter XIV — Grievance Procedures
Chapter XV — Reprimands and Due Process
Chapter XVI — Termination of Employment
Chapter XVII — Human Resources Compliance Reporting
Chapter XVIII — Miscellaneous
Volume IV: Finance and Accounting
Chapter I — Purpose, Organization and Definitions
04-0101 Purpose
04-0102 Organization
04-0103 Definitions
Chapter II — Basic Coding System
Chapter IV — Investment Management
Chapter V — Payroll Administration
Chapter VI — Cash Receipts Accounting
04-0601 Reserved
04-0602 Cash Collections
04-0603 Reserved
04-0604 Reserved
04-0605 Lost, Missing or Stolen College Monies
04-0606 Safeguarding College Assets
Chapter VII — Cash Funds and Bank Reconciliations
Chapter IX — Disbursement of Financial Aid Awards
Chapter X — Travel
04-1001 Travel
04-1002 Reserved
04-1003 Reserved
04-1004 Reserved
04-1005 Reserved
04-1006 Reserved
04-1007 Reimbursement of Moving and Travel Expenses
Chapter XII— Accounts Receivable
Chapter XIII — Bad Debt Collections
Chapter XIV — Insurance Coverage
Chapter XV — Externally-Funded Projects
Volume V: Purchasing
Chapter I — Reserved
Chapter II — Purchase Requisitions
Chapter III — Purchase Specifications
Chapter V — Informal Bid Procedures
Chapter VII — Bid Evaluation and Process for Award Approval
Chapter VIII — Purchase Orders/Contracts
Chapter IX — Purchases - Special Services
05-0901 Reserved
05-0902 Credit Cards, P-Card, and Gasoline
Chapter X — Purchases - Special Supplies
Chapter XI — Contract Administration
05-1101 Reserved
05-1102 Invoice Processing
Volume VI: Business Services
Chapter I — Purpose, Organization and Definitions
Chapter II — Reserved
Chapter III — Reserved
Chapter IV — Reserved
Chapter V — Equipment Repair
Chapter VII — Utilities
Chapter VIII — Reserved
Chapter X — Vehicle Registration and Management
Chapter XI — Reserved
Chapter XII — Mail Service
Chapter XIII — Auxiliary Services
Chapter XIV — Reserved
Chapter XV — Central Stores
Chapter XVI — Records Management
Chapter XVII — Reserved
Volume VII: Information Technology
Chapter I — Purpose, Organization, Definitions
Chapter II — Objectives and Goals
Chapter III — Technology Management and Operations
Volume IX: Instruction
Chapter I — Purpose, Organization and Definitions
Chapter III — Curriculum Action Process
09-0301 Reserved
09-0302 Reserved
09-0303 Reserved
09-0304 Curriculum Approval Process
Chapter IV — Reserved
Chapter V — Reserved
Chapter VII — Textbooks and Instructional Materials
Chapter VIII — Instructional Program Planning and Evaluation
Chapter X — Reserved
Chapter XI — Faculty Responsibilities and Work Load
Chapter XII — Reserved
Chapter XIII — Reserved
Volume X: Educational Support Services
Chapter I — Reserved
Chapter II — The Library/Learning Commons
10-0201 Description and Statement of Purpose - Library/Learning Commons (LLC)
10-0202 Reserved
10-0203 Reserved
10-0204 Reserved
10-0205 Reserved
10-0206 Reserved
10-0207 Reserved
10-0208 Reserved
10-0209 Reserved
10-0210 Reserved
10-0211 Intellectual Property and Copyright
Chapter III — Reserved
Chapter IV — Reserved
Chapter VII — Admissions
Chapter VIII — Registration
10-0801 Reserved
10-0802 Registration Restrictions
10-0803 Reserved
10-0804 Reserved
10-0805 Reserved
10-0806 Reserved
10-0807 Reserved
10-0808 Reserved
10-0809 Level Changes - College Credit
10-0810 Schedule Changes - High School/Vocational
10-0811 Reserved
10-0812 Reserved
10-0813 Cancelling Classes - College Credit
10-0814 Cancelling Classes - Non-College Credit/High School/Vocational
10-0815 Reserved
10-0816 “Other” Registration - College Credit
Chapter IX — Reserved
Chapter X — Educational Support Communications
Chapter XI — Institutional Research
10-1101 Reserved
10-1102 Reserved
10-1103 Requests for Institutional Research Services
10-1104 Institutional Review Board (IRB)
Volume XI: Student Services
Chapter I — Assessment Services
Chapter II — Admissions and Student Aid
Chapter III — Career Planning and Placement
Chapter V — Student Activities
Chapter VIII — Reserved
Volume XII: Staff and Program Development
Chapter XV — Graduate and Undergraduate Course Program
Volume XIII: Public Affairs
Chapter I — Public Information - Paid Advertisements
13-0101 Reserved
Chapter II — News and Media Services
Chapter IV — Issues Management