Institutional Effectiveness and Accreditation
Institutional Effectiveness
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Process Phases and Timeline
The College has organized the Institutional Effectiveness Process into five phases that occur during an annual cycle. These five phases reflect development, review and implementation of plans and reports for each program and unit.
The College has developed a visual representation of the Institutional Effectiveness Process Phases.
The process timeline associated with these phases are shown below. Two timelines are represented for Academic Programs and Educational Support Services, Administrative Support Services, Human Performance Enhancement and Community/Public Services.
Institutional Effectiveness Days
Florida State College at Jacksonville recognizes the following Academic Institutional Effectiveness Days at the College during the 2012-2013 academic year:
- Wednesday, August 22, 2012
- Thursday, January 3, 2013
- Wednesday, May 8, 2013
- Thursday, May 9, 2013
Institutional Effectiveness Days for Educational Support Services was held on October 21, 2011. The date has not been set for 2012-2013.
Institutional Effectiveness Process Timeline
Academic Programs
This includes baccalaureate programs; A.A./Liberal Arts/General Education; Academic Success Centers/Developmental Education; A.S./A.A.S./Technical Certificate/Advanced Technical Certificate/and Applied Technology Diploma programs (Professional Schools); Florida Coast Career Tech; High School Completion and English Language Training programs.
When does my program submit information?
Cycle 2 in WEAVEonline
| May 20, 2011 | Submit IE Assessment Plan for Academic Programs into WEAVEonline (Phase I) |
| May 21, 2011 to TBA | Refrain from making edits to IE Assessment Plan in WEAVEonline until program receives feedback |
| Summer 2011 | Receive feedback on IE Assessment Plan (Phase II) |
| September 15, 2011 | Submit revised 2010-2011 report and/or revised 2011-12 plan in WEAVEonline, if requested (Phase II) |
| October, 2011 | Receive feedback on your revised IE Assessment Report and/or Plan, if applicable (Phase II) |
| Summer 2011 to Spring 2012 | Implement IE Assessment Plan and Collect Assessment Data (Phase III) |
| Spring 2012 | Begin analyzing data and designing action plan (Phase III and IV) |
| May 15, 2012 | Submit 2011-2012 IE Assessment Report; and begin implementing action plan (Phase IV) Submit 2012-2013 IE Assessment Plan in WEAVEonline (Phase I) |
| May 16, 2012 to TBA | Refrain from making edits to IE Assessment Report and Plan in WEAVEonline until program receives feedback |
| Summer 2012 | Receive feedback on IE Assessment Report for 2011-2012 (Phase V) |
| September 17, 2012 | Submit revised IE Assessment Report for 2011-2012 if requested (Phase V) |
| October, 2012 | Receive feedback on your revised IE Assessment Report, if applicable |
What should my program submit?
IE Assessment Plan for Academic Programs = program/discipline mission statement (if new program); program student learning outcomes, with links to College Goals; assessment measures for each outcome; achievement targets for each assessment measure.
Completed IE Assessment Plan Rubric for Academic Programs = each program should conduct an assessment of their own IE Assessment plan by using the Institutional Effectiveness Assessment Plan Rubric for Academic Programs and posting it in WEAVE in their document repository, and connect it to the program mission statement area. A blank copy of this rubric can be found in the WEAVE Collegewide Document Repository.
Curriculum Map (for programs in the Professional Schools and Florida Coast Career Tech only) = program curriculum map should be posted in WEAVEonline in your document repository and connect it to the program mission statement area.
IE Assessment Report for Academic Programs = findings for each assessment measure implemented in a cycle; action plan for each assessment measure implemented in a cycle; responses to analysis questions at the conclusion of a cycle.
Completed IE Assessment Report Rubric for Academic Programs = each program should conduct an assessment of their own Report by using the Institutional Effectiveness Assessment Report Rubric for Academic Programs and posting it in WEAVE in their document repository, and connect it to the program mission statement area.
A blank copy of this rubric can be found in the WEAVE Collegewide Document Repository.
Who is responsible for submitting this information into WEAVEonline?
The designated effectiveness process facilitators for your program.
Educational Support Services, Administrative Support Services, Human Performance Enhancement and Community/Public Services
When does my department or unit submit information?
Cycle 2 in WEAVEonline
| Sept. 30, 2011 | Submit 2010-2011 IE Assessment Report; and begin implementing action plan (Phase IV) Submit 2011-2012 IE Assessment Plan in WEAVEonline (Phase I) |
| Oct. 10-Nov. 30, 2011 | Refrain from making edits to IE Assessment Plan and Report in WEAVEonline until program receives feedback |
| Nov. 30, 2011 | Receive IE Committee's first round of feedback on 2010-2011 IE Assessment Report (Phase V) and 2011-2012 IE Assessment Plan (Phase II) |
| Dec. 19, 2011 | Submit revised 2010-2011 IE Assessment Plan, if requested (Phase V) and 2011-2012 IE Assessment Plan in WEAVEonline, if requested (Phase II) |
| Jan. 20, 2012 | Receive second round feedback on your revised 2010-2011 IE Assessment Report and 2011-2012 IE Assessment Plan, if applicable |
| Spring/Summer 2012 | Implement IE Assessment Plan and Collect Assessment Data (Phase III) |
| Sept. 3, 2012 | Begin analyzing data, submit findings, and design action plan by this date (Phase III and IV) |
| Sept. 28, 2012 | Submit 2011-2012 IE Assessment Report; and begin implementing action plan (Phase IV) Submit 2012-2013 IE Assessment Plan in WEAVEonline (Phase I) |
What does my department or unit submit?
IE Assessment Plan = unit mission statement; outcomes, with links to College Goals; assessment measures for each outcome; achievement targets for each assessment measure.
Completed IE Assessment Plan Rubric for Non-Academic Units = each program is encouraged to conduct an assessment of their own plan by using the Institutional Effectiveness Assessment Plan Rubric for Non-Academic Units and posting it in WEAVE in their document repository, and connect it to the unit mission statement area.
IE Assessment Report = findings, action plan, responses to analysis questions and annual report.
Completed IE Assessment Report Rubric for Non-Academic Units = each unit is encouraged to conduct an assessment of their own Report by using the Institutional Effectiveness Assessment Report Rubric for Non-Academic Units and posting it in WEAVE in their document repository, and connect it to the unit mission statement area.
Who is responsible for submitting this information into WEAVEonline?
The designated effectiveness process facilitators for your department or unit:
- Academic Programs
- Educational Support Services (Student Success Units, Honors and Library/Learning Commons)
- Administrative Support Services
- Human Performance Enhancement (Personnel Evaluation Processes and Professional Development Programs)
- Community and Public Services (Grant-Funded Centers and Strategic Business Units)