College President’s Office

Participatory Governance Model - September 2008

The Governance Model was developed for Florida Community College and will remain in effect until replaced with successor language for Florida State College at Jacksonville.

Over the course of 2011-12 academic year, we will work with members of our College community in updating the Governance Model to reflect the needs of a state college.

The timely and meaningful participation of College constituencies in decision-making processes is essential to the advancement of Florida State College at Jacksonville. Accordingly, the administration of the College is committed to a participatory governance model designed to ensure bi-directional communication, input in policy development and broad collaboration in the continuous improvement of programs and services.

The participation of College personnel, students and community members occurs through organized governance groups, each with its own leadership. The governance model functions primarily through the fully expressed role of governance group leaders. The model calls for each governance group to perform some or all of the following functions:

Organize and facilitate the requisite level of communication among all members of the group, both full-time and part-time. This will include serving as a liaison and representative of the group relative to interactions with the College administration and other governance groups of the College to ensure an effective bi-directional flow of information.
Facilitate the appropriate representation of group interests in the decision-making process of the College through coordination of the group’s participation in issue analysis and input.
Coordinate and communicate the resource requirements (e.g., human, financial, facility and technical resources) and professional development needs of the group, as a participant in the College’s planning and resource allocation processes.
Coordinate the efforts of the group to promote and assist the continuous improvement of the programs and services of the College.
Recommend appointments to committees, task forces and design teams upon the request of the administration.

A brief description of each governance group follows:

Group	Membership	Role
District Board of Trustees	Chair: As elected by the Board Membership: Nine members as appointed by the Governor of Florida.	Overall governance of the College is as provided by Florida Statutes, Division of State Colleges regulations and Board Rules.
College President’s Cabinet	Chair: College President Membership: All administrators reporting directly to the College President (currently executive vice president for instruction and student services, vice president of administrative services, five campus presidents, vice president of technology, vice president of governmental relations, general counsel, vice president of human resources and vice president of student development and community education). Representatives of governance groups may be invited to participate in the consideration of specific issues.	General advisory council to the College President regarding planning, resource management, administrative procedures, programs and services and College operations.
Faculty Senate	Chair: As elected by the faculty Membership: All full-time faculty of the College shall be considered members for the purpose of faculty representation on all academic issues, election of officers and amending the bylaws. One (1) senator shall represent no fewer than ten (10) and more than twenty-seven (27) full-time faculty members from his/her campus at senate meetings. One (1) senator shall represent adjunct faculty from each campus per appointment by the senate president and ratification by the senate.	Represents the interests of faculty relative to curriculum, professional development and committee appointments.
Career Employees Council (CEC)	Chair: As elected by the council Membership: Elected by their peers in the ballot process, or if more participants are needed, an employee may volunteer or be asked to serve by the CEC president. There is one representative for every 25 full-time and permanent part-time career employees at each major administrative unit (MAU). Number excludes the five elected officers and one ex-officio member.	Advisory body to the College President, responds to the needs of career employees in matters of common interest, and promotes the welfare of career employees and the College as a whole.
Administrative and Professional Collaborative (APC)	Chair: As elected by administrators and professionals Membership: Employees classified as administrative or professional and entitled to participation and representation on all issues. Only elected representatives of the various units shall vote at collaborative meetings.	Representative voice for administrative and professional employees to provide leadership, counsel and advice to the College community as appropriate. The collaborative shall also be dedicated to promoting a collegial community focused on teaching and learning.
Student Government Association (SGA)	Chair: President of all campus SGA Membership: The voting membership of each campus SGA shall be comprised of elected officers and campus club representatives. Elected officers are president, vice president, two senators and one representative per 1,000 college credit students or fraction thereof not less than 500. The president and vice president of each campus SGA shall comprise the collegewide executive board. These members have full voting rights. The assigned campus student activities director shall serve as the advisor.	Serves as the official voice of the student body and as the connection between the student body, the faculty and administration on each campus.
Exchange of Views: Faculty Senate	Chair: College President Membership: Faculty senate president and vice president and eight faculty members appointed by the senate president and confirmed by the senate, executive vice president for instruction and student services, five campus presidents, vice president of student development and community education, associate vice president for liberal arts and associate vice president for workforce development and adult education.	Advisory body to the senior administration of the College relative to major academic policy issues.*
Exchange of Views: Career Employees Council	Chair: College President Membership: Eight career employees as appointed by the Career Employees Council, five campus presidents, executive vice president for instruction and student services, vice president of administrative services and vice president of human resources.	Collaborative resolution of issues of concern raised by either the career employees or the administration.
Exchange of Views: Administrative and Professional Collaborative	Chair: College President Membership: Eight administrators/professionals as appointed by the Administrative and Professional Collaborative, five campus presidents, executive vice president for instruction and student services, vice president of administrative services and vice president of human resources.	Collaborative resolution of issues of concern raised by either administrators and professionals or the administration.
Exchange of Views: Student Government Association	Chair: College President Membership: Student government president and vice president from each campus, executive vice president for instruction and student services, five campus presidents and vice president of administrative services.	Collaborative resolution of issues of concern raised by either the students or the administration.
Campus Governance Councils (CGC)	Chair: Campus President Membership: Executive dean, director of administrative services, dean of liberal arts, dean of student success, dean of workforce development, one faculty EOV member and two faculty members appointed by the senate president, Career Employees Council member, career EOV member, career member-at-large, campus SGA president and two students selected by the campus SGA. Additional faculty may be appointed to ensure faculty representation from College centers.	Collaborative resolution of issues of concern raised by employee groups and students at the campus level. Any issue that extends beyond one campus or is not resolved by the Campus Governance Council shall be forwarded to the appropriate EOV process. Faculty concerns shall be limited to academic and professional development issues.
Curriculum Committee	Chair: President of the Faculty Senate or his/her designee from the Faculty Senate Executive Committee Membership: One faculty member from the following areas: adult education, applied design and marketing, online faculty, communications, counseling, general business, CIS/OST, applied technologies, health services, humanities and the arts, learning resources, mathematics, natural sciences, public and financial services, social and behavioral sciences, and trade and industrial services, Student Government Association president, vice president of student development and community education, associate vice president of liberal arts, associate vice president for workforce development and adult education, chair of the Teaching and Learning Center, academic deans (one from each campus), registrar and a student success dean.	Provide a forum for discussing curriculum issues and to serve as an advisory committee to the executive vice president for instruction and student services regarding the coordination and improvement of the College’s academic programs and courses.
Academic Leadership Council	Chair: Appointed by the executive vice president for instruction and student services. Membership: Members include associate vice president of liberal arts and sciences, associate vice president of workforce and adult education, district executive dean of undergraduate student engagement, executive deans, academic deans and deans of student success.	Serves as an advisory council on academic affairs to the executive vice president for instruction and student services and the campus presidents. Address common issues, policies, procedures, collegewide initiatives, and new endeavors related to the College’s academic mission. Provides a forum for promoting and enhancing academic excellence at the College. Examines ways to coordinate the administration of academic functions and establishes guidelines for the implementation of policies and procedures to ensure consistency across campuses. Makes recommendations to the EVP, who in turn consults with the campus presidents, as part of the policy formation and decision-making process related to instruction and student services.
Strategic Planning Council	Chair: College President Membership: Three faculty members appointed by the Faculty Senate, three career employees appointed by the Career Employees Council, three administrators and/or professionals appointed by the Administrative and Professional Collaborative, three student leaders appointed by the Student Government Association, executive vice president for instruction and student services, five campus presidents, vice president of administrative services, vice president of technology, vice president of student development and community education, vice president of human resources, executive director of the Foundation, director of resource development and vice president of governmental relations.	General advisory council to the College President regarding the authorization of strategic initiatives for College advancement.
Student Success Council	Chair: A dean of student success appointed by the College President Membership: Associate vice president of liberal arts, associate vice president of workforce development and adult education, vice president of student development and community education, vice president of administrative services, learner support center manager, campus deans of student success, 10 teaching faculty, five counselors, two administrators or professionals (at large), five career employees and five Student Government Association presidents (one from each campus). Ex-officio: College President, campus presidents, executive vice president for instruction and student services.	General advisory committee to the College President’s Cabinet regarding opportunities to enhance student success.

* Mandatory subjects of collective bargaining will be negotiated with the Florida State College at Jacksonville Faculty Federation.