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Florida State College at Jacksonville

Academics

Areas of Study

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Choose from over 150 degree programs and certificates, including bachelor's degrees in high-demand fields.

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A.A./University Transfer

The two-year A.A. degree program provides students with the academic skills necessary to succeed in a bachelor’s degree program at FSCJ, enter the workforce or transfer to a four-year institution.

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FSCJ provides many courses for continuing education, corporate learning, professional development, industry certifications and personal enrichment.

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FSCJ's assessment and certification centers can help you reach your goals, whether you’re aiming to further your education, enter the workforce or advance in your career.

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Serving over 45,000 students, FSCJ provides a comprehensive college experience, including a wide range of academic programming and extracurricular activities.

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FSCJ provides high value, relevant life-long education that enhances the intellectual, social, cultural and economic development of students throughout Northeast Florida.

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FSCJ is committed to upholding a participatory governance model designed to ensure open communication, collaboration and the continuous program and service enhancement.

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Records Coordinator Responsibilities

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Point of Contact

Catherine Hodges
Records Management Program Coordinator and Records Management Liaison Officer

Office of Records Management
Florida State College at Jacksonville
501 West State St.
Jacksonville, FL 32202
Phone: (904) 632-3196
Email 


FOR TRANSCRIPTS OR STUDENT RECORDS, PLEASE CONTACT STUDENT SERVICES OR CALL (904) 646-2300.

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  • Board Rules
  • Public Records Request

Each campus, center or department has an assigned Records Coordinator responsible for campus, center and/or departmental records management functions.

Records Coordinator Information

Records management is among the many administrative functions for which all College campuses and departments are responsible. To assist with the tasks involved, Records Coordinators have been appointed at the campus, center and department level. The Tier 1 Records Coordinators, as listed below, have the responsibility to interact with the College's Office of Records Management. Tier 2 Records Coordinators at the department- or office-level work through the Tier 1 Records Coordinators at their campus or center.

Organizational Placement

Tier 1 Records Coordinators are assigned to a position at the campus level that has campus- or center-wide administrative responsibilities that would encompass records management functions. Tier 2 Records Coordinators are assigned to a position at the department level that, for purposes of records management, reports to the Tier 1 Records Coordinator and has department-wide administrative responsibilities that would include records management functions. These functions may include, but are not limited to, records retention and disposition, inactive records storage, and microfilm and electronic recordkeeping solutions. Materials with potential archival or historical value should be brought to the attention of the Office of Records Management. The following position classifications are suggested, depending on the size and scope of the individual campus, center, or department:

  • Center Executive Director/Director (Tier 1)
  • Director of Campus Operations (Tier 1)
  • Dean (Tier 2)
  • Associate/Assistant Dean (Tier 2)
  • Associate/Assistant Director (Tier 2)
  • Business Office Manager (Tier 2)
  • Executive Assistant (Tier 2)
  • Administrative Assistant (Tier 2)

Appointment

A list of individuals appointed as Tier 1 or Tier 2 Records Coordinators should be sent to the Office of Records Management. Any updates to the list should be forwarded to the Office of Records Management as changes occur.

Campuses and departments may appoint more than one Records Coordinator for various functional areas (e.g., fiscal, grant, contract, student, etc.), if deemed appropriate. However, there will be one Tier 1 Records Coordinator at the campus or center level who is responsible for interacting with the Office of Records Management. All Tier 2 Records Coordinators will interact with their Campus-wide or Center-wide Tier 1 Records Coordinator.

Campus and Center Records Tier I Coordinators


North Campus/Nassau Center

Danielle Ray
Director of Campus Operations
Phone: (904) 766-6768
Email


Deerwood Center

Cameron Fansher
Director of Campus Operations
Phone: (904) 997-2630
Email


Downtown Campus

William V. Smithey
Director of Campus Operations
Phone: (904) 633-8171
Email 


Kent Campus

Morris Bellick
Director of Campus Operations
Phone:(904) 381-3612
Email 


South Campus

Cathy Horn
Director of Campus Operations
Phone: (904) 646-2308
Email 


Information Technology (IT)

Ron Smith
Executive Director, Computer Infrastructure, Security and Compliance
Phone: (904) 997-2997
Email 


For Vice President, Student Services

TBD


For Vice President, Business Services

Patrece Nicolini
Administrative Assistant II
Phone: (904) 632-3211
Email 


For Provost

Jennifer Stoetzer
Administrative Assistant II
Phone: (904) 632-3105
Email 


For College President,Mr. Kevin E. Hyde

Calvin Leavell
Administration Support Manager, Office of College President
Phone: (904) 632-5032
Email 

Note: Per APM 02-1401, Records Coordinators and other College personnel receiving documents pertaining to certain subject areas should also be sure to send copies of the documents to the "Designated Custodian" for filing. The record classes/types and College-wide Custodian list can be found on the Records Retention webpage.

Records Coordinators Duties and Responsibilities

It must be emphasized that the Records Coordinators are not meant to be an additional level of administration, but because of their organizational placement are in the best position to provide the Office of Records Management with contacts and information concerning the administrative units at their campus, center, or department. Employees designated as Records Coordinators are best suited to make the administrative personnel in these units aware of the College's records management program and their responsibilities for complying with the state public records laws and regulations.

Click on the Tier 1 or Tier 2 Records Coordinator tabs below to see duties and responsibilities or see APM 02-1403 for more details.

Tier 1 Records Coordinator Duties and Responsibilities

  1. Serve as Campus or Center liaison to the FSCJ Office of Records Management.

  2. Provide the Office of Records Management with a list of Tier 1 and Tier 2 Records Coordinators for each campus, center, institute, department and administrative office within their campus or center. These individuals will normally be administrative assistants, business office managers, program assistants or executive assistants, depending on the size and scope of their departments. An updated list of departmental records management contacts should be sent as changes occur to the Office of Records Management to reflect any changes in staff or organizational structure.

  3. Work with the Office of Records Management to identify records management related problems and develop solutions common to their campus, center or department. Day-to-day responsibility for creation, filing, storing and disposing of records resides with the individual departments. Decisions concerning such solutions as records automation, transfer and inactive storage are often on a college-wide basis.

  4. Review unit assigned records to identify records eligible for destruction in accordance with the FSCJ generated Disposition List, verifying inclusive dates and record series titles.

  5. Prepare records and arrange for transfer of documents to off-site records storage. Approval of off-site storage is required from the Office of Records Management BEFORE any records will be transferred.

  6. Submit the revised Disposition List to the Office of Records Management for review by August 15 of each year.

  7. Initiate disposal of public records and forward the list to the Office of Records Management when complete, no later than September 30 of each year.

  8. Help ensure that campuses, centers, departments and offices are in compliance with the state and federal public records laws.

  9. Meet at least once a year with the Office of Records Management to discuss records management issues. This meeting could be either one-on-one or with the departmental records management contacts participating as well.

Tier 2 Records Coordinator Duties and Responsibilities

Serve as departmental liaison to the Campus- or Center-level Tier 1 Records Coordinator.
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Florida State College at Jacksonville does not discriminate against any person on the basis of race, disability, color, ethnicity, national origin, religion, gender, age, sex, sexual orientation/expression, marital status, veteran status, pregnancy or genetic information in its programs, activities and employment. For more information, visit the Equal Access/Equal Opportunity page.

 
 

Florida State College at Jacksonville is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate and baccalaureate. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Florida State College at Jacksonville may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org).

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