Financial Aid

Financial Aid Documents and Forms

Whether you were directed to this page from your Connections account or found it on your own, you will find links to the documents needed to apply for financial aid listed below. You are only required to submit to the financial aid office (FAO) those documents that are listed in your Connections checklist. Your completed documents can be faxed: (904) 633-5958, emailed, hand delivered or mailed to FSCJ at the following address:

Florida State College at Jacksonville
Office of Financial Aid
P.O. Box 43670
Jacksonville, FL 32202

Tips

  1. Make sure that your document or form is clear and legible – no coffee stains or scribbles!
  2. Double check that your document or form contains all of the appropriate signatures.
  3. Is your document or form for the correct year? Most financial aid information is year-specific.
  4. Keep copies of everything that you submit.
  5. Within a few days of submitting your information, check your Connections account to confirm that it has been updated as received.
  6. Check your FSCJ email and Connections accounts frequently so that you are always up-to-date on your financial aid!

Frequently Asked Questions

What is the Free Application for Federal Student Aid (FAFSA)?

The Free Application for Federal Student Aid is the application that every student who wishes to be considered for federal financial aid must file. The FAFSA is also required in order to be considered for many other types of aid, such as most institutional scholarships and athletic grants. The FAFSA must be filed for each academic year of your enrollment. If you have not filed your FAFSA for the 2013-2014 year – do it today, don’t delay!


What is FSCJ’s federal school code for the FAFSA?

FSCJ’s federal school code is 001484. You will need this code to update your FAFSA, so that your information will be released to FSCJ.


What is verification?

Many (about 40 percent) of the FAFSAs that students submit to the College are selected for review. This review is called verification. When a FAFSA has been selected for verification, the FAO is required by law to make sure the information is correct. To complete verification, the FAO is required to collect information from you and then compare it to your FAFSA. The FAO is also required to make any needed corrections to your FAFSA, based upon other documents and forms that you submit.


I am looking for a verification form to complete. Where are the verification forms?

There are many changes to the verification process for the 2013-2014 academic year. In the past, there was a choice of just two verification forms. Starting with the 2013-2014 academic year, there are ten verification forms. Access your Connections account to obtain the verification form you will need. Be sure to include all required signatures and documents when you submit your form.


I am looking for other blank financial aid forms to complete. Where are those forms?

By accessing your Connections account, you will see a list of the forms required for submission. Be sure to include all required signatures and documents when you submit your form.


Why do I have to submit these documents?

When a student submits the FAFSA, the FAO is required by law to make sure the information is correct. Your FAFSA may have been selected for verification (see above), or it may contain information that conflicts. In both cases, the FAO is required to collect documents from you to determine if the information on your FAFSA is accurate.

Just one example of conflicting information is saying that you have dependents that you support, but have no income. We collect additional documents, so we can make sure that each student receives the correct amount of financial aid.


What happens if I can’t get my IRS transcripts right now?

You should expect it to take up to six weeks, and possibly longer, for you to receive a tax transcript from the IRS. While you are waiting for your transcript, gather all other paperwork, so that you can submit everything together to the FAO. Unfortunately, the FAO will not be able to start working on your paperwork until it is complete, so be sure to submit everything that is listed in your Connections account at the same time.


In the past, I could submit a copy of my tax return. Why can’t I do that now?

The Department of Education implemented a new process called the IRS data retrieval tool two or three years ago. The data retrieval tool allows you to download your IRS income information into your FAFSA. As a result of these changes, all colleges nationwide are required to use the IRS tax transcript, rather than a copy of your return to complete the verification process.
If you have not already done so, please use the IRS data retrieval process within the FAFSA. Using this process is the best (and easiest) way to ensure the accuracy of the information on your FAFSA.

If you were unable to use the IRS data retrieval tool (or chose not to), please obtain a copy of your (and your parents or your spouse's, as applicable) 2012 federal income tax transcript and wage transcript from the IRS. You must submit the tax transcripts to the FAO with your verification form.


I already submitted documents. Why do I have to submit more paperwork?

It is not unusual for the FAO to require more information once we have begun to review your documents. Sometimes when students submit a document, it conflicts with other information in their file. For example, on the FAFSA, the student’s parents may have indicated that they were married. When the verification form is submitted, the marital status may have changed to separated or divorced. In a situation like this, the FAO is required to request more information, such as when the separation or divorce occurred, which parent is the custodian and how much that parent earned in the last tax year.


I already submitted the same documents that are listed in Connections. Why do I have to submit them again?

The most common reasons that students have to resubmit documents are as follows:

  1. The document that you submitted was not signed. If you are a dependent student, most of your documents will require your signature and at least one parent’s signature. If you are an independent student, most of your documents will require your signature and your spouse’s signature. If your document does not contain all of the necessary signatures, it cannot be used to complete your file.
  2. The document that you submitted was not legible. If the information in your document is not clear, the financial aid staff cannot use it to work on your file.
  3. The document that you submitted was for the wrong year. It is easy to confuse the year, especially since most financial aid forms and documents are year-specific. For example, for the 2013-2014 academic year, IRS information from the 2012 year is required.
  4. The document that you submitted did not contain your name and ID number. At a large college like FSCJ, there may be many students with the same or similar names. If your name is the same as another student’s, and you did not include your ID number on your document, we were not able to use it to complete your file.

What if I don’t submit all of my documents?

When a student submits the FAFSA, the FAO is required by law to make sure the information is correct. Your FAFSA may have been selected for verification (see above) or it may contain information that conflicts. In both cases, the FAO is required to collect documents from you to determine if the information on your FAFSA is accurate.

Unfortunately, if you cannot or chose not to submit documents, the FAO cannot complete this required review. When this happens, the FAO is not permitted to award you any financial aid. If you are having trouble obtaining a document, please contact the FAO – we may be able to help by suggesting alternative sources for the information.


Required Documents

Athletic Aid

The Athletic Aid form is submitted to the FAO by the athletic department on behalf of the student. Contact the athletic department. Usually you will need to talk with your coach.


Athletic National Letter of Intent (LOI)

This document is submitted to the FAO by the athletic department on behalf of the student. Contact the athletic department. Usually you will need to talk with your coach.


Authorization

The financial aid authorization form has been updated for the 2013-2014 year. Every financial aid applicant must complete the new form. If you are required to complete the financial aid authorization form, it can be downloaded from your Connections checklist.


Birth Certificate

The FAO may request a copy of your/your dependent’s/your parent’s birth certificate. A birth certificate is usually requested to clear up a name discrepancy, to demonstrate that the student is independent or to confirm parentage.

Contact the office of vital statistics in the state where the infant was born. To obtain a copy of a Florida birth certificate, review the instructions at the Bureau of Vital Statistics website. Or, call the Florida Bureau of Vital Statistics at (904) 359-6900, ext. 9000. For birth certificates from other states, start your search on the Web.

If you are submitting a birth certificate to prove parentage, you will likely need to obtain the long form that lists the mother and/or father.


Child Support Payments Paid

If you, your parent/your spouse paid child support in 2012, you may be required to confirm the amount.

You may submit copies of your bank statements that confirm the amount. If the support was collected by the state, you should be able to obtain a printout of the amounts that were paid from the Florida Department of Revenue.


Child Support Payments Received

If you, your parent/your spouse received child support in 2012 you may be required to confirm the amount. You may submit a signed written statement of the amount received.


Citizenship Status

If your citizenship status on your FAFSA did not match with the Department of Homeland Security (DHS), you may be required to submit additional immigration documents, such as passport or a resident alien card.

If you do not have a passport, contact the U.S. Department of State. Enter your Florida zip code or city into the U.S. Department of State's website to find the Passport Acceptance Facility or Passport Agency nearest you.

Read more about how to get your passport in Florida. Your immigration attorney may have documentation of your alien registration number. Contact DHS for more information.


Death Certificate

The FAO may request a copy of your dependent’s/your parent’s/your spouse’s death certificate. A death certificate is usually requested to demonstrate that the student is independent, to change the income on the FAFSA or to confirm parentage.

Contact the office of vital statistics in the state where the death occurred. To obtain a copy of a Florida death certificate, review the instructions at the Bureau of Vital Statistics or call the Florida Bureau of Vital Statistics at (904) 359-6900, ext. 9000. For death certificates from other states, start your search on the Web.


Default Documents

f you did not pay a previous student (or parent) loan as required, you may be in default. If you are in default, you are not eligible for any financial aid at FSCJ (or elsewhere).

If the National Student Loan Data System (NSLDS) indicates that you are in DEFAULT on one or more federal student loans, you are not eligible to receive any federal student aid. You may be able to regain eligibility by resolving your loan default. To resolve your default, contact the lender associated with the loan and/or the Department of Education at (800) 621-3115. After you have resolved your default, you must provide documentation from your lender or the Department of Education to the FAO.


Divorce Decree

The FAO may request a copy of your/your parent’s divorce decree. A divorce decree is usually requested to demonstrate that the parties are no longer married, so that the income on the FAFSA can be changed.

Contact the office of vital statistics in the state where the divorce occurred. Your attorney may also have a copy of your divorce decree. To obtain a copy of a Florida divorce decree, review the instructions at the Bureau of Vital Statistics or call the Florida Bureau of Vital Statistics at (904) 359-6900, ext. 9000. For other states, start your search on the Web.


Entrance Counseling

If you are a first-time William D. Ford Federal Direct Loan (DL) borrower (subsidized and/or unsubsidized), you must complete an entrance interview. Loan counseling addresses the importance of repayment and managing debt, as well as other details regarding your loan.

Go to the Student Loans website to complete your entrance counseling requirement. To complete your entrance interview counseling, you will need the same PIN that you used to electronically sign your FAFSA.


Exceeds Document

If you have already borrowed more student loans than the maximum allowable, your Connections account will contain a notation. The loan maximums are set by federal law and depend upon your grade level and whether you are a dependent or independent student. If you have borrowed more than the maximum, you are not eligible for any federal aid.

You may be able to regain your eligibility for federal aid by making satisfactory repayment arrangements with your lender. Review your student loan borrowing history at the National Student Loan Data System (NSLDS).

Contact your lender or the FAO for additional information.


Exit Counseling

If you borrowed a subsidized and/or unsubsidized student loan, and you drop below half-time enrollment, you must complete exit interview counseling. Loan counseling addresses the importance of repayment and managing debt, as well as other details regarding your loan.

Go to the Student Loans website to complete your exit counseling requirement. To complete your exit interview counseling, you will need the same PIN that you used to electronically sign your FAFSA.

The National Student Loan Data System (NSLDS) contains your financial aid (federal grants and loans) history.


Financial Literacy Counseling

If you wish to borrow additional money from the Direct Loan program, you are required to complete a loan request form. On the loan request form, you will see other requirements. Financial literacy counseling can help you keep your borrowing in check and make sound financial decisions.

The Student Loans website is a great place for financial literacy resources.
The National Student Loan Data System (NSLDS) contains your financial aid (federal grants and loans) history.

Check out the College’s Save The Moolah! website for tips on managing your money.

The Feed the Pig website also has lots of helpful money managing – and savings - tips.


Forms for Financial Aid

By accessing your Connections account, you will see a list of the forms that you are required to submit. If you access your Connections account, and click on the form listed and you will be taken directly to it. Be sure to include all required signatures and documents when you submit your form(s).


Free Application for Federal Student Aid (FAFSA)

The FAFSA is the application that every student who wishes to be considered for federal financial aid must file for each academic year of enrollment. If you have not filed your FAFSA for the 2013-2014 year – do it today, don’t delay!

Apply online – The College will receive your information electronically. FSCJ’s school code is 001418.
 


Honors Contract

Students awarded an honors scholarships must return a signed honors contract to the honors director. Contact the honors director for assistance with your contract.


Immigration Status

If your citizenship status on your FAFSA did not match with the Department of Homeland Security (DHS), you may be required to submit additional immigration documents, such as passport or a resident alien card.

If you do not have a passport, contact the U.S. Department of State. Enter your Florida zip code or city into the U.S. Department of State's website to find the Passport Acceptance Facility or Passport Agency nearest you.

Read more about how to get your passport in Florida. Your immigration attorney may have documentation of your alien registration number. Contact DHS for more information.


Income Tax Return and W-2s

If you were unable to use the IRS data retrieval tool (or chose not to), please obtain a copy of your (and your parents or your spouse's, as applicable) federal income tax transcript and wage transcript from the IRS. You must submit the tax transcripts to the College with your verification form.

Use Form 4506-T to order a paper transcript or other return information free of charge. You can quickly request transcripts by using our IRS's automated self-help service tools or call 1-800-908-9946. There is a fee to get a copy of your return.


Independent Status

Students who are under the age of 24 may be required to submit proof of their independent status. Examples of proof of independent status are a marriage certificate, child’s birth certificate or DD214 (U.S. military standard separation document).

Contact the office of vital statistics in the state where the birth or marriage occurred. To obtain a copy of a Florida birth certificate, review the instructions at the Bureau of Vital Statistics.

To obtain a copy of a Florida marriage certificate, review the instructions at the Bureau of Vital Statistics or call the Florida Bureau of Vital Statistics at (904) 359-6900, ext. 9000. For other states, start your search on the Web.

Prior to being discharged, contact your commanding officer (CO) for a copy of your DD214. After you have been discharged, please contact the National Archive Registry for Military Records for a copy of your DD214.


IRS Withholding Documentation

The IRS withholding document is required for those students who are not U.S. citizens or permanent residents who receive financial aid, scholarships or grants. Contact the IRS or call 1- (800) 908-9946.


Marriage Certificate

The FAO may request a copy of your/your parent’s/your spouse’s marriage certificate. A marriage certificate is usually requested to demonstrate that the student is independent, to change the income on the FAFSA or to confirm a name change.

Contact the office of vital statistics in the state where the marriage occurred. To obtain a copy of a Florida marriage certificate, review the information at the Bureau of Vital Statistics, or call the Florida Bureau of Vital Statistics at (904) 359-6900, ext. 9000. For other states, start your search on the Web.


Scholarship Letter of Acceptance

This letter is mailed with certain scholarship award packages and must be signed and then returned to FSCJ. Please return your letter of acceptance to the scholarship department or the FAO by fax: (904) 632-3049.


Selective Service

If requested, you are required to provide proof that you registered with the Selective Service System (applies to males). Most males are required to register between the ages of 18 and 26. Visit the Selective Service System to print out proof of your registration.


Separation

Florida does not have a legal standard for marital separation. If you live in a state that has legal separation, you may be required to submit that proof.

You can likely obtain proof of separation from your attorney. You may also be able to demonstrate separation by submitting proof of separate addresses or a letter from an official, such as a pastor, priest, counselor or attorney. You may also submit documentation that a formerly joint bank account or insurance coverage is now singly owned.


SNAP Benefits

If you, your parent/your spouse (or anyone else in your household) received SNAP benefits in 2012, you may be required to confirm the amounts. Contact your caseworker or visit to learn more about how to obtain a statement of your benefits.


Social Security Benefits Statement

If you, your parent/your spouse/your dependent received SS benefits, you may be required to confirm the amount by submitting a statement from the SSA. To request a replacement SSA-1099, visit the Social Security Administration.


Social Security Card

A copy of your/your parent’s social security card is usually requested to confirm the individual’s name or SS number. Visit the Social Security Administration for instructions on obtaining a SS card.


Talent Grant Agreement

This agreement is submitted by the talent grant administrator on behalf of the student. Contact the fine arts department if you are a student in that area. For co-curricular scholarships, contact the student life department. Contact the scholarships office for additional information.


Thank You Letter (Scholarship)

Recipients of FSC Foundation scholarships are required to send a thank you letter to the donor(s) who funded the scholarship. Get instructions to compose your letter.


Verification Worksheet

There are many changes to the verification process for the 2013-2014 academic year. In the past, there was a choice of just two verification forms. Starting with the 2013-2014 academic year, there are ten verification forms! Since it would be easy for a student to select the wrong verification form we created links to each form, instead of listing them all on this page.

If you access your Connections account, click on the form listed and you will be taken directly to it. Be sure to include all required signatures and documents when you submit your verification form.


Veteran's Documentation (DD214)

The DD214 is the U.S. military standard separation document. This document is used to confirm that the student is a veteran and is also an important document for those students who want to use their military benefits toward their educational expenses.

Prior to being discharged, contact your commanding officer (CO) for a copy of your DD214. After you have been discharged, please contact the National Archive Registry for Military Records for a copy of your DD214.